STEPS IN THE NOMINATION PROCESS – CAMPUS REPRESENTATIVE
STEP 1: Determine Students Suitability for a Goldwater Scholarship.
A student who is interested in being nominated for a Goldwater Scholarship is asked to complete and submit a Student Profile and Pre-application. While the process varies from one campus to the next, on most campuses the Pre-application is seen as a “conversation starter” between the student and the CR. Most CRs review the Pre-application materials and provide the student with additional campus-specific application information. On some campuses, CRs either meet with the student individually or during a scheduled meeting involving all students interested in applying for a Goldwater Scholarship. Students are encouraged not to “count themselves out” without first interacting with their Goldwater CR. Contact between the student and the CR should occur as soon as possible but within usually no longer than a week from when the student submits a Pre-application and Student Profile.
STEP 2: Monitor the Student’s Application and Assist the Student with Identifying Appropriate References
Upon acceptance by the CR, the student is given access to the full application. CRs are able to monitor each student’s progress as he/she works through the application (i.e., completes questions in the online questionnaire, uploads Research Essay, etc.)
Soon after acceptance of each student, CRs should begin a discussion with the student regarding potential references. This guidance is needed to ensure the student selects individuals who are appropriate letter writers for the Goldwater Scholarship. After this discussion, the student should meet with the identified individuals to determine whether or not they are willing to write letters for the student. The student should advise each individual who agrees to write a letter that he/she will be contacted by the Goldwater CR when the letter is needed.
STEP 3: Collect Student Transcripts
Transcripts from all colleges and universities a student has attended that are being used to compute the student’s cumulative Grade Point Average (GPA) must be submitted as part of the application unless all the classes a student has taken at other institutions, along with the grades for those classes, are listed on the student’s current transcript. If available, the current Fall semester classes and grades should be included.
The Goldwater Foundation accepts both “official” and, WHEN CERTAIN CONDITIONS ARE MET, “unofficial” transcripts.
Official Transcripts: Official transcripts are those sent “unopened” by the university directly to the CR. Once received, the CR should upload the transcripts to the Goldwater nomination web site (PDF format is preferred). Be certain to include the key/guide that universities provide to ensure the transcript is accurately interpreted. DO NOT FORWARD TRANSCRIPTS TO THE FOUNDATION THAT ARE PASSWORD PROTECTED! Save password protected transcripts as PDF files and then upload the PDF file.
Unofficial Transcripts: On some campuses, Goldwater Campus Representatives can download a student’s unofficial transcript directly. If this is the case, CRs can then upload the document to the Goldwater online site. On other campuses, only students can download their unofficial transcripts. When this is the case, CRs can use this transcript if it is downloaded IN THE CR’s PRESENCE.
The CR should then upload the transcript to the Goldwater nomination site. If a student cannot print an unofficial transcript in the CR’s presence (e.g., a student who is studying abroad), then an official transcript should be used.
Please keep in mind that official and unofficial transcripts must be accompanied by the key/guide the university provides to interpret the transcript.
STEP 4: Complete the Institutional Nomination Form
This form must be completed and submitted to the Goldwater Foundation by the institution’s Goldwater Campus Representative. In this document the Campus Representative must verify the nominee’s eligibility and academic status, and formally transmit the nomination to the Goldwater Foundation. If this form is not submitted, the student’s application will not be considered.
As part of the Institutional Nomination Form, the CR has the opportunity to submit a narrative statement that might, among other things, 1) describe the institution’s Goldwater Scholar selection process, 2) provide a reason/explanation as to why the specific student was nominated, 3) explain why, despite an identifiable weakness, the student was nominated, 4) compare the student to other Goldwater Scholars the institution has nominated, and 5) address issues raised in the letters of recommendation. While the Foundation does not require a CR to complete this part of the nomination form, it is highly recommended that this section of the Institutional Nomination Form be completed.
STEP 5: Submit the Student’s Nomination Before the Deadline
Completing the Institutional Nomination Form is NOT the final step in the nomination process. To nominate students, CRs must select NOMINATED from the status dropdown on their online Goldwater Dashboard. CRs may nominate up to 4 students.
All nominations must be submitted by the nomination deadline – the last Friday in January by 5:00 p.m. Central Time. Nomination packets that are late or that are missing supporting materials will not be reviewed.